ADMINISTRATIVE OFFICE

Working time: From 8.30 AM to 5.30 PM , Mon - Fri.

Key Responsibilities:

• Reception Duties:
• • Greet and welcome guests to Inspire Hub, ensuring they are comfortably seated and provided with refreshments while waiting.
  • Accurately receive and promptly relay information to the appropriate individual, department, or team member.

• Mail Handling:
• • Efficiently manage the receipt and delivery of both external and internal letters and parcels.

• Office Supplies Management:
• • Oversee the implementation and distribution of office supplies, including stationery, drinking water, decorative plants, and fresh flowers.
  • Maintain and control office equipment and supplies, submitting purchasing requests to the accounting department as needed.

• Facility Management:
• • Ensure strict adherence to the Hub's documented standards.
  • Conduct regular inspections of office assets, equipment, and machinery to guarantee proper and continuous operation.
  • Perform at least five daily office checks (8:30 am, 11:00 am, 1:00 pm, 3:00 pm, and 5:00 pm) to monitor all areas of the building.
  • Uphold common standards for all areas within and surrounding the Company premises, including corridors, balconies, reception areas, meeting rooms, and pantries.

• Team Coordination:
• • Collaborate with other departments to enhance overall work efficiency.
  • Supervise and observe team member activities to maintain a professional and respectful work environment, ensuring individual activities do not disrupt the collective workspace.
  • Assist in organizing and supporting internal company events in coordination with other team members.

• Reporting:
• • Submit a comprehensive weekly report to the manager every Tuesday.
  • Complete additional tasks as assigned by superiors.

• Gender: Male
• English Proficiency: Good to Excellent
• Personality Traits: Careful, detail-oriented, diligent, and willing to assist with physical tasks such as transporting and arranging layouts.
• Education: No strict requirements on educational background.

• From 8 to 10 million VND per month
• Bonus on working efficiency
• Social insurance
• Participation in yearly internal events
• Inclusion in company trips
• 12 days annual leave